+252 612 680 166 Wadajir District, Mogadishu. info@afrijobs.so

Rations Officer, Mogadishu, Somalia, Mogadishu, Somalia.

  • Location:
    Mogadishu Mogadishu Mogadishu Mogadishu
  • Salary:
    negotiable
  • Posted:
    5 months ago
  • Category:
    Jobs
  • Deadline:
    November 11, 2019

Posting Title: RATIONS OFFICER, P4

Job Code Title: RATIONS OFFICER

Department/Office: United Nations Support Office in Somalia

Duty Station: MOGADISHU

Posting Period: 01 November 2019 – 15 November 2019

Job Opening Number: 19-Logistics and Supply Chain-UNSOS-125719-F-Mogadishu (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

These positions are located in United Nations Support Office in Somalia, Mogadishu. The Chief of Unit, Rations supports with the overall management of technical and logistical operations to all mission components by planning, coordinating and delivering supply services including management of staff and budgetary resources. The incumbent effectively leads in coordinating the work of Rations/ supply related activities undertaken by all mission components and reports directly to Chief Life Support Services Section.

Responsibilities

Within delegated authority, the Chief of Unit, Rations officer will be responsible for the following duties

  • Plan, execute, and manage rations operations in missions to ensure that the performance of the rations contract in the delivery of services meets/ exceeds clients’ expectations and contractual requirements;
  • Monitor contractor’s performance especially in terms of food safety, quality, and timely delivery of food and costs;
  • Conduct continual risk assessment for disruption of supply chain with the contractor and military / civilian counterparts and institute mitigating measures to ensure a continued supply of rations limiting exposure to the mission; Train and manage mission ration staff in the coordination and implementation of food safety, and food quality programs;
  • Develop and update Standard Operating Procedures (SOPs) to ensure that the rations administration complies with existing rations guidelines and contract provisions;
  • Monitor and analyze rations contract performance to ensure compliance with contract terms, schedules and cost objectives;
  • Liaise with the Contract Management Section/Unit in Mission as necessary, in the resolution of contractual disputes and amendments in the course of contract oversight;
  • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained to ensure proper accountability and audit trail;
  • Support and implement, as required, the establishment of a Rations Management System for Field Missions;
  • Supervise personnel within the Unit;
  • Manages overall Rations unit input into the acquisition process, e.g., budget formulation, acquisition planning, development of scope of work, specifications, requisitions, participation in technical evaluations, submissions to Local Committee Contracts (LCC).
  • Ensure that rations requisitions are properly prepared and reviewed such that they are issued/replenished in a timely and coordinated manner to ensure reliable flow of rations for the mission.
  • Ensures that routine Quality Control (QC) and Quality Assurance (QA) of items and equipment are in place to validate the contractual terms and conditions.
  • Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
  • Develops and recommends mission Rations operations Results Based Budgeting (RBB) and detailed budget submissions, incorporating all requirements of the various supply clients,
  • ensuring that funds proposed are adequate to meet support services and supply needs.
  • Liaises with the section Contract Management Unit in the resolution of contractual implementation disputes.
  • Develops Rations Unit business plans and monitors the implementation of individual work plans.
  • Performs other related duties as required

Competencies

Professionalism – Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Demonstrated knowledge in the field of food rations operations and practices, including knowledge of project, contract management, quality assurance, food safety, food hygiene, rations/logistics/distribution contracts and rations systems and their implementation; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, Supply Chain Management, public administration, law, engineering or related field. A first level university degree in combination of professional certification, and extensive experience in project/contract management, and management or related areas may be accepted in lieu of the advanced degree.

Work Experience

Do you have a minimum of 7 years of progressively responsible experience in supply services, administration, logistics, engineering, project management related area including at least two years of supervisory experience?

How do you promote better contractual performance where all parties to a contract fully meet their obligations?

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required; Knowledge of the other languages is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This ‘Recruit from Roster’ job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term ‘sexual harassment’ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.