+252 612 680 166 Wadajir District, Mogadishu. info@afrijobs.so

HR and Administration Coordinator-Somalia

  • Location:
    Mogadishu Mogadishu Mogadishu Mogadishu
  • Salary:
    negotiable
  • Posted:
    5 months ago
  • Category:
    Jobs
  • Deadline:
    November 9, 2019

Vacancy Announcement

Position Title : HR and Administration Coordinator-Somalia – 01 (National Position)
Date of issued : 28th October 2019,
Closing Date : 09th November 2019,
Reporting : Country Director,
Duty Station : Mogadishu,
Line Management Responsibilities: HR and admin Officers
Duration of Initial Contract: 1year with possibility of extension.

Background:

Islamic Relief Somalia (IRS) has been operating in Somalia since 2006 and has responded to conflict
and drought affected people through provision of life saving assistance. Through our projects, IR has
continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing
hygiene awareness, particularly to ones living in IDP camps; empowering the urban poor and
distressed working children, engaging in conflict management and mitigation and strengthening of
community cohesiveness and co-existence.
Position background
The position will be reporting to Country Director and keep constant in liaising with field HR team,
the HR Coordinator will be responsible for coordinating, implementing and monitoring all the Human
Resources Management functions IRW Somalia. These responsibilities will include but not limited to
recruitment, selection, orientation, retention, exit programs, staff welfare, performance management
and administration of HR policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
 Manages Country HR & Admin issues related to organizational operations.
 Supervise HR & Admin Team at Country with field oversight
 Develop and monitor annual departmental budget, goals and objectives and annual
operational/work plan for both HR and Administration teams
 Ensure accurate and timely processing of HR related transactions
 Plans, implements, and manages the human resources function for IRS, including recruiting,
employee relations, regulatory compliance – domestic & global compensation, benefits, staff
development, and employee communications.
 Responsible for staffing, employee education and training, management
development, compensation and benefits, employment contracts
 Serve as a resource for managers; coach and mentor senior managers to
effectively use the full range of HR tools such as the performance process.
 Investigates employee relations issues such as disciplinary, grievances, equity
issues.
 Maintain a comprehensive and competitive compensation and benefits program
to support IRS’s ability to attract and retain high quality and well qualified
employees.
 Manage HR related external vendors such as payroll and benefits
administrators.
 Manage employee immigration processes to include tracking of visas,
coordinating filings, employee communications, and coordinating with legal
counsel.
 Prepares job descriptions and prepares and updates IRS’s employee handbook.
 Manages and coordinates departmental activities as it pertains in IRS rules and
regulations, policies and practices and advises relevant staff on implementation.
 Serves as subject matter expert on compliance and adherence to HR standard
operating procedures
 Partners with heads of departments to develop HR programs that support
project goals.
 Effectively communicate HR policies, procedures, programs and laws
organization-wide.
 Implement, review and continuously improve HR services and processes; make
recommendations and support field offices in implementation.
 Work with managers to identify performance goals and objectives, standards of
measurement and accountability.
 Develop and manage IRS’s performance evaluation program and ensure staff
progression and development.
 Builds capacity and coordinates training and development activities in support of
IRS’s
 Strategic plan including management and leadership development

Qualifications, Experience and skills
 HRM Degree and related qualifications, preference will be given to applicants
with a relevant Master degree
 Minimum 4 years of working experience in human resources and administration
with INGOs/UN body in a similar role.
 Experience in remote management
 Excellent report writing skills
 Knowledge about Somalia employment law and its implementation including
Somalia labor law Policy
 Designed, developed and delivered training
 Thorough knowledge of existing legislations/laws.
 Must be a computer literate especially in MS Word and Excel.
 A professional with high personal integrity and commitment.
 An individual that can cope work with people from diverse backgrounds.
 Ability to plan ahead and meet deadlines.
 Strong written and spoken communication skills, in English and Somali.

APPLICATION PROCESS
 IRW Somalia Program is inviting applications from qualified/Motivated candidates
who are interested to submit their CVs and cover letters explaining, how they meet
Job description.
 Each application should be addressed to the HR account: hr.mogadishu@islamicrelief.or.ke and include the following:
 An updated CV; and  An application letter
 Academic Qualifications (certificates/Transcripts)
 Copy of your National ID card or passport
 And contact information for three work-related referees.
 Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted. IRW is an equal opportunity employer.

Note: Please make sure the job title in the mail subject line is clear as HR and
Administration Coordinator.